SCI Youth Football Festivals & Tournaments Terms & Conditions

SCI FOOTBALL FESTIVALS CONTRACT TERMS

CONTRACT
1.1 Whilst we accept your booking in good faith it is ultimately SCI’s acceptance that will allow your booking.
1.2 The signing of the necessary booking form by your club representative will constitute a booking made by every individual in your group.
1.3 The representative signing the booking form must be over 21 years of age.
1.4 All reservations are accepted subject to the following conditions of SCI.
1.4.1 That all accommodation shall be used only by those individual persons listed on the SCI Group Accommodation Occupany Forms.
1.4.2 That all guests are governed by the rules and conditions of all individual establishments involved in the provision of the event of which the booking is associated.
1.4.3 That the law with regard to the non-permitted consumption of alcohol by under 18’s is
stringently adhered to.
1.4.4 That the use or dealing in any drug form, theft and other criminal acts, vandalism or violence will be dealt with immediately by the police and taken out of our hands.
1.4.5 That excessive noise is not allowed in the holiday centres or units of accommodation to the detriment of others.
1.4.6 There will be no football practice or ball games permitted in or about any holiday accommodation areas except on football pitches at the holiday centres.
1.4.7 Any damages, however caused, shall have to be paid for in full and shall be the responsibility of the group leader.
1.4.8 Barbecues are not permitted on the holiday centres.
1.4.9 Day passes are not available on any holiday park during an SCI event. This is for the safety of everyone in the group, under the Child Protection Act.
1.4.10 Only persons staying on site in SCI accommodation will be permitted to attend the Celebrity presentation evening. This will be by ticket only issued on arrival to the group organiser.
1.4.11 Local teams will be admitted to the presentation night at the discretion of SCI on payment of the relevant fee and will be by ticket only on a basis of 1 player and 1 adult.

CANCELLATION/LIABILITY
2.1 By SCI FOOTBALL Ltd:
2.1.1 Your attention is drawn to the standard terms and conditions SCI are governed by.
2.1.2 SCI reserve the right to withdraw at any time any feature as listed in our brochure.
2.1.3 Please note we do not offer any guarantees, and no financial adjustment is provided for under our standard terms and conditions in this regard.
2.2.1 In the unlikely event that this company has cause to issue notice of cancellation all fees together with accommodation payments will be refunded in full.
2.3 By the client(s):
2.3.1 In the event of any group or any member(s) of your group being unable to fulfil their
holiday the SCI accommodation deposit and Registration fee(s) shall be forfeited.
2.3.2 If the entire party is unable to fulfil its participation in any of the events, the Registration
fee and deposits etc, are likewise to be forfeited.
2.3.3 A cancellation after the payment of any final balance shall be linked and governed by the terms and conditions of our contract. Cancellation charges are calculated from the day SCI receive written instructions to cancel a booking. Please see below:-

Length of time before the start of the festival		Cancellation charge
56 days or more		Deposits & any insurance premiums
43 – 55 days		30%
29 – 42 days		50%
28 days or less		100%

2.3.4 If you have to cancel any part of your booking this should be notified to us in writing. The date of cancellation shall be deemed to be five days after the written notification is received thereby allowing us to discharge the cancellation in due form.
2.3.5 For Haven, Park Resorts and Pontin’s terms and conditions visit your local travel agent for a brochure.

PAYMENTS
3.1 All payments should be forwarded to SCI, such that they arrive at least three working days before any specified deadline.
3.2 All payments for Haven, Park Resorts & Pontin’s are to be in the form of cheques, cash, credit or debit cards. All cheques for Haven & Park Resorts are to be made payable to SCI Limited. All cheques for Pontin’s are to be made payable to Pontin’s Limited. Credit & Debit card payments to Pontin’s are subject to there surcharges applicable as notified by them.
3.3 All players' registration fees to be made payable to SCI Ltd.
3.4 A 2.5% credit card surcharge will be added to all final balances. There is no surcharge for debit cards.
3.5 Any returned unpaid cheques will incur a £10 administration fee.

REGULATORY PROTECTION
4.1 In accordance with “the package travel, package holidays and package tour regulations 1992”
we are obliged to advise clients that all player Registration fees will be held in a bond
account on your behalf until the conclusion of the said competition and until all financial
obligations have been honoured.
VALUE ADDED TAX
5.1 All quoted tariffs are inclusive of VAT at the appropriate rate correct at the time of going to
press. If however government duly change this rate you will be notified together with
any adjustment to your account, which must be adhered to.

DISABILITY
6.1 You are requested to alert us to any special requirements or disabilities within your group.
6.2 Special modified units for the disabled are available, but these are limited, but every effort will be made to meet with individual needs. Please state on your holiday booking form if there will be anybody in your party who have special individual needs. If there are any cases in your group please outline if the person(s) will be accompanied by a carer competent to attend their needs or not.

ACCOMMODATION TARIFFS
7.1 All accommodation is self-catering unless stated and prices are per person per break.
7.2 Tariff relaxation is offered to 2 year olds and under where the entire tariff is removed providing no bed is allocated to the child.
7.3 All our self catering accommodation is based on a minimum of 4 people sharing. All self catering accommodation is charged at a minimum of 4 fully paying persons.
7.3.1 Full tariff applies to all Half-Board units of accommodation, please see individual venue pages for berth sizes.
7.4 Clients are advised that within a unit of accommodation exists one double bed, and this should be considered when allocating sleeping berths, e.g. for an all male party, it might be inappropriate to have six men/boys all together. There may not be a double bed in some half board accommodation. All Pontin’s self catering accommodation includes a double bed settee.
7.5 Every effort will be made to cluster accommodation so that an entire group are closely situated to each other within the holiday centres. However there will be circumstances that may prevent an ideal situation.
7.6 If your accommodation requests cannot be exactly met by SCI we will offer you the nearest available alternative.

7.7 Accommodation Booking:

ALL TEAMS MUST BOOK ALL THEIR ACCOMMODATION WITH SCI.
TEAMS WILL NOT BE ACCEPTED UNLESS THIS CONDITION IS ADHERED TO.
THE ONLY EXCEPTION TO THIS IS LOCAL TEAMS WHO WILL BE INVITED TO PLAY IN THE FESTIVAL.

7.8 All free places will be placed against the lowest grade of accommodation booked by your party.
7.9 If you require a change of linen during your Haven stay, it will be charged at £10 per bedroom.

INSURANCE
8.1 We provide insurance protection for you and your declared party within your booking. Full details are available upon the SCI website. www.sci-footballfestivals.co.uk. If you require additional cover please contact Towergate TLC Sports on 01926 439 439.

PETS
9.1 Regrettably no dogs or other pets are allowed at our events. This may be contrary to the standard arrangements offered by the holiday centres.

ADDITIONAL GROUP MEMBERS
10.1 There is a possibility to register more players and add to the overall number of people in your group at a later date. However after the closing dates for deposits we are unable to guarantee there will be any spaces left for any additional persons.

ACCEPTANCE OF CONDITIONS
11.1 When signing and returning the appropriate booking forms, you are reminded that you have accepted these conditions on behalf of everyone in your group. You are therefore required to undertake the following.
11.2 To return the completed team registration form within 10 working days of any provisional telephone reservations.
11.3 To accompany the accommodation booking forms for Pontin's, Haven and Park Resorts, with the full accommodation deposits of £25.00 per person in the group, aswell as a fully completed SCI group accommodation occupancy form for each unit of accommodation booked.
11.4 All accommodation units are to have at least 1 adult in them.
11.5 To comply with subsequent soccer festival registration arrangements with regard to players all teams must be registered with a league or county.
11.6 To abide by all the conditions in this document.

EVENT DISCLAIMER
12.1 SCI will endeavour to ensure all services, amenities and football tournament events are provided with no omissions.
12.2 However the company cannot be responsible if any service amenity is not provided or any football matches are lost by inclement weather etc.

DAMAGE WAIVER
13.1 Once you have registered your team/club for the 2010 SCI Festivals, you will be sent a damage deposit waiver form. You will need to cover an amount of £250.00 against any damages your team/club may cause during the festival. We will notify you within 14 days of any damages.

ACCOMMODATION DISCLAIMER
14.1 Please be aware that all units are subject to availability and due to changes in units on holiday parks there may be a slight amendment in the accommodation available, you will be notified of any changes which may occur between now and your event start date.

ISLE OF WIGHT FERRY
14.1 Isle of Wight Ferry. For each unit of accommodation booked, parties travelling to the Isle of Wight Festival will receive ONE free Wightlink ferry crossing for a vehicle up to 5.5 metres, which can contain up to 6 people. Extra passengers in the vehicle will be charged at the going rate. This offer does not apply to Foot passengers, coaches or mini-buses. Sailing times are allocated to the closest time available at the time of booking, times requested cannot be guaranteed. SCI cannot be held responsible for any cancellations or changes to crossing times amended by Wightlink. In such an event the Group Organiser will be notified immediately, along with any amendments.